Baseball Banquet Information
- December 13th, 2012
- Posted in Fundraising & Promotion
- By farrelldoc
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The 2013 Alvin High School Baseball fundraising banquet is set for January 19th in the Alvin High School cafeteria, as always, the 3rd Saturday in January. Culinary Arts is preparing the dinner, and the players are serving. Doors open at 5:30 pm for browsing the fantastic auction and raffle items that the players and parents are collecting. The program begins at 6:30 pm, and tickets remain at only $15!
Each year we sell about 400 tickets to this banquet and raise funds to improve the facilities and purchase items for the players. All proceeds go the players, the program, or the field!
The program includes an introduction of the players, a moving video of them in the off-season, and a video of sponsor commercials cast with the players. The highlight of the program is the live auction that always brings prized and uncommon items. See a list of items from the last two years. The silent auction begins when the doors open. A cake auction is also included with elaborate and delicious desserts for your table. Go in as a group and enjoy these treats, or take one home!
|Summary of player and parent responsibilites|
|Tickets||Sell a minimum of eight $15 tickets.||X|
|Auction or raffle items||Solicit auction or raffle items from the community (minimum of one). Contact Annette Riley when you have your item(s).||X|
|Sponsors||Solicit $500 home plate sponsorships.|
|Tables||Decorate and supply condiments for banquet tables.||X|
|Serve||Arrive at 4:00 pm, dressed in dark slacks, white dress shirt, and tie.||X|
|Cakes donations||If donating a cake, contact Kathy Campbell first!|
Tickets and table assignments
Each player receives eight tickets to sell at $15 each, which will populate one table of their guests. Players are free to sell more tickets, but any ticket buyers over eight will have to sit at a separate table. Coach Rogers will do his best to arrange the tables so that your guests are near each other, but it is not always possible. Players do not have to buy tickets for themselves.
Seniors tables are in front, juniors behind them, then sophomores, and freshman in the back. Coach Rogers makes the table assignments, and it is completely random.
Each player (parent) is responsible for decorating his own table. Decorations should reflect the player himself. Examples include mementos of the player’s baseball career, baby pictures, hobbies, homemade photo placemats—the sky’s the limit.
Tables (except for senior tables) are octagon. Round 8′ – 9′ tablecloths work well under your decorations. You can rent round white tablecloths for approximately $8.00 – $10.00 for the banquet using the Linen Order Form. Seniors can also use this form to order their long tablecloths for around $10.00 – $12.00.
Leave room for plates around your decorations. Plates, flatware, and a limited amount of cheese and bacon bits are provided. You must provide salt, pepper, and other condiments for the baked potatoes and roast beef. Be sure to bring extra shredded cheese, bacon bits, and other baked potato fixings.
Do not bring dessert for your table. Banquet guests must buy dessert from the donated cakes! Have your table go in together to buy a cake.
The cafeteria is reserved Friday afternoon (beginning around 3:00 p.m.) to begin decorating and will reopen Saturday morning at 8:00 a.m. Players and parents are highly encouraged to begin decorating Saturday morning when banquet personnel are present. We are not responsible for items left overnight on Friday.
Bring your decorations in a tub that you can keep under the table. When the banquet is over, it gets a bit chaotic, and you can simply sweep the decorations into the tub.
Player arrival and dress
Players must arrive at the cafeteria at 4:00 pm to help with the final touches. Players must be dresses in dark pants, a white dress shirt, and a tie. Players who do not own a tie can see Coach Rogers to borrow a tie. Players will serve the food and work the banquet.
Auction and raffle items
Each player must donate (or find a donor for) a minimum raffle or auction item for the raffle or silent or live auction. Auction items can be anything; do not limit your items to baseball or sports memorabilia. Think outside of the box. Hunting items, trips, vacation home rentals, puppies, helicopter or hot air balloon rides, guns, yard furniture, BBQ grills, quilts, and even horses will make the team money! When you have an auction item, contact Annette Riley so that she can catalog it.
If you are donating a cake, you must notify Kathy Campbell, who is in charge of cake donations. Do not just show up at the door with a cake.
If you find a sponsor that can’t be at the banquet, let them know that they can bid anyway! We take bids over the phone and are set up for credit card payments!
If you have any questions that are not answered here, contact Coach Rogers or Annette Riley.
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